FlexCOBRA

In many companies today, the ever-changing laws and responsibilities that come with COBRA Administration are a major concern. Administering COBRA is a risky, time-consuming business and failure to meet established mandates can have drastic effects on any business.

We can manage this complex administrative function for employers and ensure they always remain in compliance with federal COBRA regulations. We concentrate on making the employer's job easier and alleviating the stress that COBRA Administration can cause.

The employer has only a few tasks to complete, as listed below:

Send notice of new enrollees and the qualifying event to Flex
Review reports received from Flex

Scope of Services:

Prepare event-specific qualifying notices for COBRA participants
Provide monthly reporting of pending, enrolled and terminated COBRA participants
Customize COBRA notices for each specific employee
Maintain federally mandated COBRA documentation
Process all COBRA election forms and enroll the applicant directly with the carriers
Complete premium collection for the COBRA applicants for entire election period
Track all dates required by law for proper compliance with COBRA
Maintain all documentation with certification of mailing for all COBRA participants
Provide Department of Labor initial notices to new enrollees
Send Certificates of Creditable Coverage to plan enrollees upon termination of COBRA
HIPAA certificates provided for certification of group health coverage
Produce and mail conversion and termination notices before the end of the 18, 29 or 36 month coverage period
For Illinois groups of 2-19 employees, we facilitate administration of State Continuation rules

Billing Options

Billing Option #1 - We enter all eligible employees of a company into our system, and charge a per employee, per month fee, which includes all the services available.
Billing Option #2 - The employer will pay on a per- incident basis. Fees apply only when an employee becomes eligible for COBRA or has a qualifying event.